Invoicing

Everything you need to know to invoice the Gothenburg Port Authority – from e-invoice formats and system requirements to reference details and contact information.

E-invoicing – Gothenburg Port Authority

Since 1 April 2019, we are required by law, as a publicly owned company, to ensure that we only receive electronic invoices (e-invoices) in accordance with a new European standard. (An e-invoice is an invoice that has been created, sent, and received using a structured electronic format and which should be possible to process automatically and electronically. This means, for example, that it is no longer possible to send a PDF invoice by email as this is not an approved format).

E-invoicing can take place in a number of ways. The majority of accounting systems nowadays have an e-invoicing function. If as a supplier you do not have access to such a system, there are invoice portals where you can enter the invoicing details. An invoice must be delivered electronically/as an e-invoice to the Gothenburg Port Authority.

Gothenburg Port Authority invoicing details:

VAN operator: Visma Proceedo
GLN no: 7381035002881
Peppol ID: 0007:5560082553
Reg. no.: 556008-2553

It is important that the invoice includes the reference provided by the orderer.

From January 1, the Gothenburg Port Authority uses the same accounting and purchasing systems as all the administrations and several of the municipal companies within the City of Gothenburg organisation.

Questions regarding contracts?

+46 31 368 75 00

inkop@portgot.se

Questions regarding invoicing?

+46 31 368 75 00

invoices@portgot.se

If you already have an e-invoicing system

There are a number of ways of sending an e-invoice. There is often the option of creating an e-invoice via an existing business/accounting system. Invoicing services can also be purchased from certain companies to assist with this process as well as installation of what is termed a virtual invoice printer.

If you are currently unable to send e-invoices

The City of Gothenburg (Gothenburg Port Authority) can receive and register invoices via the PEPPOL network. Check with your accounting or invoicing system provider if they can send invoices via the PEPPOL network. The formats in which the City’s systems can receive e-invoices in the PEPPOL network are PEPPOL BIS Billing 3 and Svefaktura 1.0.

The City of Gothenburg is able to receive e-invoices via the VAN operator Visma Proceedo in the Svefaktura format. If you use the systems or services listed below, please contact your provider and notify them that since the turn of the year 2020/2021 Gothenburg Port Authority has been using Visma Proceedo.

  • Apix Messaging
  • Inexchange
  • Pagero
  • Crediflow
  • Kofax Invoice Portal (previously Lexmark Expert Systems)
  • Visma SPCS
  • Swedbank
  • TietoEnator
  • Basware
  • BGC (SEB, Handelsbanken and Danske Bank)
  • Evry

If you do not have a business system or accounting system you can register an invoice manually via the City of Gothenburg supplier portal. If you wish to register an invoice, you can contact us using the contact form:

Link to the City of Gothenburg website - Connecting to the e-invoicing system.

Further information about manuals and how you can begin e-invoicing is available on the City of Gothenburg website.

Link to Invoicing the City of Gothenburg – business operators or use the contact form to ask questions.

Information on the invoice

The web form has a number of boxes that must be completed. The invoice must also include a clear description of what has been supplied and, as before, a correct reference.

The invoice must include a purchase order number. The number comprises AA followed by seven digits, e.g. AA1111111. The name of the orderer (forename and surname) must also be included.

Please feel free to contact your orderer if you have any questions about invoice labelling.