Göteborgs Hamn AB - Startsida

Supplier information – Gothenburg Port Authority

The Gothenburg Port Authority purchases a wide range of goods and services. Useful information for current or prospective suppliers can be found below.

NOTE. On 1 January 2021 we changed our invoicing address. As previously, all invoices to the Gothenburg Port Authority must be sent via an electronic invoicing system, which is a statutory requirement.

Gothenburg Port Authority invoicing details:

VAN operator: Visma Proceedo
GLN no: 7381035002881
Peppol ID: 0007:5560082553
Reg. no.: 556008-2553

It is important that the invoice includes the reference provided by the orderer.

Below you will find further information about how to create an e-invoice.

If you have any questions regarding invoicing, agreements, invoice labelling, or other matters, you are welcome to contact the Gothenburg Port Authority at invoices@portgot.se or at inkop@portgot.se. If you have any technical questions related to e-invoicing the Gothenburg Port Authority/City of Gothenburg, information is available on the City of Gothenburg website.

Link to City of Gothenburg invoicing information. A contact form is also available for submitting questions.

Our suppliers
Ensuring that a businesslike approach is maintained at every level in the purchasing process is fundamental. This is assured by utilising the expertise and competitiveness on the supplier market. The core values at the Gothenburg Port Authority are Collaboration, Sustainability, Innovation, and Reliability. Our aim is that these values should form the cornerstone of the relationship between the Gothenburg Port Authority and you as a supplier and where you have confidence in us throughout the entire process.

The various departments at the Gothenburg Port Authority have daily contact with a large number of suppliers. During the course of a year we procure contracts, goods, and services to a value of around SEK 1 billion, of which the vast majority are services and contracts. Procurements made by the port as a whole are worth considerably more. Terminal operators also conduct a whole series of procurements within the above areas. If you wish to know more about our terminals, you can go to Terminals & Services. If you would like to become a supplier to one of the terminal operators you must contact the terminal operator directly.

Although we have an extensive supplier base, we are constantly on the lookout for new suppliers who can help us strengthen our position as an international freight hub even further. Working in partnership we can grow sustainably as part of a concerted effort to improve our competitiveness with the aid of smart, innovative solutions.

You can become one of our suppliers by submitting a tender using our procurement system. As a city authority-owned company responsible for port operations we work in full compliance with the Procurement in the Utilities Sector Act. If you would like to know more about what this means, you are welcome to contact us or visit the National Agency for Public Procurement website.

Link to the National Agency for Public Procurement website.

Monitor our procurements
You can access current procurements announced by the City of Gothenburg Purchasing and Procurement Administration.

Link to the City of Gothenburg Purchasing and Procurement Administration marketplace

Follow the link and search for Gothenburg Port Authority. Here you can access request for tender documentation and annexes.

If you have any questions, please feel free to contact us by email (inkop@portgot.se). 

Submitting a tender
The request for tender documentation stipulates when and in what manner you should submit your tender. By far the most common is for a tender to be submitted digitally via the e-tendering platform Tendsign (www.tendsign.com). Further information about the procedure can be found in the request for tender documentation. You will need to log in to access the system. A username and password can be obtained following a simple registration process on www.tendsign.com. It is free of charge for suppliers to use the system and to submit a tender application and a tender. Make a careful note of the closing date for tender applications or submissions.
PLEASE NOTE: Tenders submitted after the closing date will not be accepted.
We look forward to receiving your tender!

Manuals and other documents
We have a number of port-specific documents that we usually refer to during the procurement process when further information is required.

Link to port-specific documents

Our general purchasing terms and conditions are available at the bottom of this page.

We sometimes refer to documents that are general to the City of Gothenburg, in which case they are available on the City of Gothenburg website.

Link to the City of Gothenburg: Sustainable Procurement - business operators

Please note that the port area is a high-security area. If you intend to work inside the port area you will need to apply for an entry permit. You can download the application form for a temporary entry permit using this link

Do you already have a general agreement with the City of Gothenburg?
In that case you can become one of our suppliers. As we are part of the City of Gothenburg organisation we use the city’s general agreements to the extent they are relevant to our operations.

Addresses
Link to all our delivery addresses

E-invoicing – Gothenburg Port Authority
Since 1 April 2019, we are required by law, as a publicly owned company, to ensure that we only receive electronic invoices (e-invoices) in accordance with a new European standard. (An e-invoice is an invoice that has been created, sent, and received using a structured electronic format and which should be possible to process automatically and electronically. This means, for example, that it is no longer possible to send a PDF invoice by email as this is not an approved format).

E-invoicing can take place in a number of ways. The majority of accounting systems nowadays have an e-invoicing function. If as a supplier you do not have access to such a system, there are invoice portals where you can enter the invoicing details. An invoice must be delivered electronically/as an e-invoice to the Gothenburg Port Authority.

Gothenburg Port Authority invoicing details:

VAN operator: Visma Proceedo
GLN no: 7381035002881
Peppol ID: 0007:5560082553
Reg. no.: 556008-2553

It is important that the invoice includes the reference provided by the orderer.

From January 1, the Gothenburg Port Authority uses the same accounting and purchasing systems as all the administrations and several of the municipal companies within the City of Gothenburg organisation.

If you already have an e-invoicing system
There are a number of ways of sending an e-invoice. There is often the option of creating an e-invoice via an existing business/accounting system. Invoicing services can also be purchased from certain companies to assist with this process as well as installation of what is termed a virtual invoice printer.

If you are currently unable to send e-invoices
The City of Gothenburg (Gothenburg Port Authority) can receive and register invoices via the PEPPOL network. Check with your accounting or invoicing system provider if they can send invoices via the PEPPOL network. The formats in which the City’s systems can receive e-invoices in the PEPPOL network are PEPPOL BIS Billing 3 and Svefaktura 1.0.

The City of Gothenburg is able to receive e-invoices via the VAN operator Visma Proceedo in the Svefaktura format. If you use the systems or services listed below, please contact your provider and notify them that since the turn of the year 2020/2021 Gothenburg Port Authority has been using Visma Proceedo.

  • Apix Messaging
  • Inexchange
  • Pagero
  • Crediflow
  • Kofax Invoice Portal (previously Lexmark Expert Systems)
  • Visma SPCS
  • Swedbank
  • TietoEnator
  • Basware
  • BGC (SEB, Handelsbanken and Danske Bank)
  • Evry

If you do not have a business system or accounting system you can register an invoice manually via the City of Gothenburg supplier portal. If you wish to register an invoice, you can contact us using the contact form:

Link to the City of Gothenburg website - Connecting to the e-invoicing system

Further information about manuals and how you can begin e-invoicing is available on the City of Gothenburg website.

Link to Invoicing the City of Gothenburg – business operators or use the contact form to ask questions.

Information on the invoice
The web form has a number of boxes that must be completed. The invoice must also include a clear description of what has been supplied and, as before, a correct reference.

The invoice must include a purchase order number. The number comprises AA followed by seven digits, e.g. AA1111111. The name of the orderer (forename and surname) must also be included.

Please feel free to contact your orderer if you have any questions about invoice labelling.

Terms and conditions of payment
Payment will be made thirty (30) days net after approved delivery (unless agreed otherwise) and following a correctly issued and received invoice. Please note that it is the date on which the                      e-invoice is sent by you that is registered as the date we received the invoice. Payment takes place according to the above from that date only (regardless of the due date entered in the web portal).

Payment reminders
Payment reminders cannot be sent as an electronic invoice and must instead be sent to the Gothenburg Port Authority either by email to invoices@portgot.se or physically by post to:

Göteborgs Hamn AB
Attn. Invoices
SE-403 38 Göteborg

Miscellaneous
It should be noted that we do not accept any additional fees, such as invoicing or reminder fees. Nor do we pay penalty interest totalling less than 200 kronor.

For further information about the new law and e-invoicing:
Link to DIGG.se
Link to Sfti.se

Questions
If you have any questions regarding invoicing, agreements, invoice labelling, or other matters, you are welcome to contact the Gothenburg Port Authority at invoices@portgot.se or at inkop@portgot.se. If you have any technical questions related to e-invoicing the Gothenburg Port Authority/City of Gothenburg, information is available on the City of Gothenburg website.

Link to City of Gothenburg invoicing information
Here you can use the contact form to ask questions.